Publication Portal Manual

Guide for the Publications committee

Committee Overview

The Publications committee manages PNA-ERSA's quarterly newsletters and the photo gallery.

This portal has two tabs: Newsletters (upload and manage quarterly PDFs) and Gallery Management (manage photo albums, sections, and overlay settings).

The portal is gated by the Publications access key. Full access allows creating, editing, and deleting; viewing access is read-only.

1. Uploading a Newsletter

Open the Newsletters tab and click "Upload Newsletter".

Select the quarter (Q1–Q4), enter the year and a title, then upload the newsletter PDF.

Click Publish. The newsletter appears immediately and all approved members are notified via email and in-app inbox.

2. Viewing & Editing

Each newsletter card has a "View PDF" button to open it in a new tab.

Click Edit to update the title, quarter, year, or replace the PDF. Members are not re-notified on edit.

3. Deleting a Newsletter

Click Delete and confirm. This permanently removes the newsletter from the portal and public view.

This action cannot be undone.

4. Member Notifications

When a new newsletter is published, all approved members receive an email and an in-app inbox message.

Members can view and download newsletters from the "My Membership" page under the Newsletters tab.