Finance Portal Manual
Guide for the Finance & Audit team
Committee Overview
The Finance & Audit team validates proof of payment for both membership applications and event registrations.
This portal has two tabs: Membership Payments (application fee validation) and Event Payments (event registration fee confirmation).
The portal is gated by the Finance & Audit access key. Full access allows confirmations and rejections; viewing access is read-only.
Both tabs auto-refresh so you always see the latest pending payments.
1. Dashboard Overview
The Membership Payments dashboard is where you validate proof of payment for all membership applications.
At the top, stat cards show Pending, Confirmed, Rejected, and Total Members counts.
The member list auto-refreshes every 3 seconds so you always see the latest applications. You can also click "Refresh List" to reload manually.
Use the search bar to find members by name, member ID, or email.
Use the filter tabs (Pending, Confirmed, Rejected, Not Endorsed, All Members) to filter the list by finance status.
2. Understanding Finance Statuses
Each member has a finance status that indicates where they are in the payment validation process:
Not Endorsed: The Director has not yet verified requirements or endorsed the application to Finance. No action needed from you.
Pending Finance: The Director has verified requirements and endorsed the application. This is where you take action — validate the proof of payment.
Confirmed: You have validated the payment. The application moves to the Director for final approval.
Rejected: You have rejected the payment. The Director is notified and can take appropriate action.
3. Validating Proof of Payment
For members with "Pending Finance" status, you'll see the member's photo, name, email, and membership type.
An Officer Transaction Details box shows whether the payment was made through a PNA-ERSA officer, including the officer's name and transaction date.
Click the "View Proof" button to open the uploaded proof of payment file (receipt or document) in a new tab.
Review the proof of payment carefully to confirm it matches the membership fee and the applicant's details.
4. Confirming a Payment
If the proof of payment is valid, click the "Confirm" button.
A dialog opens showing the officer transaction details and a link to view the proof of payment again for final verification.
You can add remarks (optional) to document your review.
Click "Confirm Confirmation" to finalize. The finance status changes to "Confirmed" and the application moves to the Director for final approval.
5. Rejecting a Payment
If the proof of payment is invalid, missing, or doesn't match, click the "Reject" button.
A dialog opens showing the same transaction details and proof of payment link.
Add remarks explaining why the payment is being rejected — this helps the Director and applicant understand the issue.
Click "Confirm Rejection" to finalize. The finance status changes to "Rejected" and the Director is notified.
6. Filtering & Searching
Use the filter tabs at the top to view members by finance status: Pending, Confirmed, Rejected, Not Endorsed, or All Members.
Each tab shows the count of members in that category.
Use the search bar to quickly find a specific member by name, member ID, or email.
The list updates in real-time as you type.
7. Officer Transaction Details
When a member pays through a PNA-ERSA officer (cash payment), the officer's name and transaction date are recorded.
These details appear in the member card and in the review dialog to help you cross-reference the payment.
If no proof of payment file was uploaded (cash payment), you'll see "No file uploaded" — in this case, rely on the officer transaction details to validate the payment.